OHCA Policies and Rules
317:10-1-33. Contract award
[Revised 09-12-22]
(a) Time of award. OHCA will not award a contract at the time of a bid opening but, if at all, only upon completion of the following:
(1) Bid evaluation;
(2) Documentation of evaluation on each bid;
(3) Determination of the lowest and best or best value bidder;
(4) Verification of Oklahoma and federal debarment status;
(5) Verification, pursuant to applicable provisions of law, that the supplier is registered with the Secretary of State and maintains appropriate franchise tax payment status pursuant to 68 O.S. '' 1203 and 1204; and
(6) Completion of any award-related administrative tasks.
(b) Award by item. If the procurement documents do not specify an all or none bid, more than one (1) bidder may be awarded a contract by item or groups of items.
(c) No contract award. OHCA may refrain from awarding a contract during any solicitation when:
(1) No bid meets the requirements of the solicitation;
(2) All bids exceed fair market value for the acquisition;
(3) The bid price exceeds available funds available to OHCA;
(4) OHCA no longer requires the acquisition in the form or manner specified; or
(5) Not awarding the contract is determined to be in the best interest of the state.
(d) Evaluation tie. Whenever it is determined that two (2) or more bids are equal, the contracting officer will determine the successful bid by a coin toss.
(e) Notification of successful bidder. OHCA will notify the successful bidder(s), if any, within a reasonable time after determination of the contract award.
Disclaimer. The OHCA rules found on this Web site are unofficial. The official rules are published by the Oklahoma Secretary of State Office of Administrative Rules as Title 317 of the Oklahoma Administrative Code. To order an official copy of these rules, contact the Office of Administrative Rules at (405) 521-4911.
