Library: Policy

340:105-10-52. Title III Project Advisory Council

Revised 6-1-03

(a) Policy.  Each Title III project establishes and maintains an advisory council to advise the project staff on all matters relating to the delivery of project services.

(1) The composition of the council is described in (A) and (B).

(A) The advisory council is separate and distinct from the Title III project governing board and composed of:

(i) more than 50 percent older persons, including minority individuals, who are participants or eligible to participate in Title III programs;

(ii) local government officials;

(iii) representatives of public and private agencies or organizations that address aging issues in the service area; and

(iv) other persons who are knowledgeable and experienced in the special needs of older persons.

(B) The advisory council may not be composed of:

(i) State Agency staff or governing board members; 

(ii) Area Agencies on Aging (AAA) staff or governing board members;

(iii) Title III project staff or governing board members; or

(iv) any other individuals who may give an appearance of a potential conflict of interest.

(2) The council operates under a set of bylaws approved by the AAA.  The council bylaws, at a minimum, address:

(A) size and composition of the council;

(B) tenure and selection procedures for members;

(C) frequency of meetings; and

(D) functions of the council.

(b) Authority.  The authority for this Section is Title 45 of the Code of Federal Regulations, Part 1321.11.

(c) Procedures.

(1) The AAA:

(A) incorporates the provision of this Section into its Title III policies and procedures manual; and

(B) provides orientation to project staff regarding the policy.

(2) Projects: 

(A) establish and convene advisory councils within the first quarter of the project year;

(B) provide orientation to new council members regarding their functions;

(C) assist councils in developing bylaws;

(D) submit bylaws and amendments to the AAA for approval;

(E) schedule meetings of the councils at least quarterly and provide staff assistance at meetings; and

(F) seek input from the council at scheduled meetings and informally, as needed, on all matters relating to the delivery of the funded Title III service(s).

(d) Cross references.  See OAC 340:105-10-51(10).