Library: Policy
340:110-3-281.1. Posted records and documentation
Revised 6-1-22
(a) General. General records and documentation requirements, per Oklahoma Administrative Code (OAC) 340:110-3-281, also apply to items in this Section. The items are posted at all times in a clear, unobstructed view.
(b) Post at main entrance. Items are posted at the program's main entrance where parents and public enter and (2) through (3) of this subsection are also posted in a conspicuous location within clear view.
(1) Tobacco-free environment notice. The notice is not combined with other posted items. When the program is in a family residence, the notice indicates a tobacco-free environment at all times or no tobacco use during operation hours. Item is paper only.
(2) Notice to parents. Oklahoma Human Services (OKDHS) Publication No. 14-01, Notice to Parents, is posted. Item is paper only.
(3) Program liability insurance exception notification. The OKDHS form is posted when program liability insurance is not maintained or program reports being self-insured. Item is paper only.
(c) Post in prominent location for parents and public. Items are posted in a noticeable and frequently visited location for parents and public and may include multiple buildings depending on where parents and public typically visit.
(1) Permit or license. The OKDHS permit or license is posted. Item is paper only.
(2) Notice of denial or revocation. A denial or revocation notice is posted. Item is paper only.
(3) Star certificate. OKDHS Star certificate is posted. Item is paper only.
(4) Personnel in charge. The program posts the director's full name and at least one additional personnel responsible for the program in the director's absence. When the individuals listed are not present, the appointed personnel in charge is temporarily posted.
(5) Child abuse and neglect notification. A notice of the Child Abuse and Neglect Hotline number and requirement to report suspected abuse or neglect is posted.
(6) Child welfare investigative summary - confirmed and substantiated findings. OKDHS form is posted for 120-calendar days from the date the investigation is completed, as indicated on the form. Item is paper only.
(7) Evacuation routes. A floor plan with primary and secondary evacuation routes from each area of the building is posted on each floor. Item is paper only and may only be combined, per (i) of this Section.
(8) Weekly menu. The menu, including dates and substitutions, is posted. Additional posted menus are duplicates, including substitutions.
(d) Post in prominent location for personnel. Items are posted in a noticeable and frequently visited location for personnel and may include multiple buildings.
(1) Program information. The program name and address, with main cross streets or directions to the facility, are posted. Item is paper only.
(2) Emergency numbers. The program posts emergency numbers. Item is paper only. Numbers include:
(A) 9-1-1, where available, or local law enforcement, fire department, and ambulance service; and
(B) poison control, 1-800-222-1222.
(3) Restricted registry notice. OKDHS Publication No. 14-07, Child Care Restricted Registry Notice is posted. Item is paper only.
(e) Post in kitchen. The requirements in (1) and (2) of this subsection are met.
(1) Weekly menu. The menu, including dates and substitutions, is posted. Additional posted menus are duplicates, including substitutions.
(2) Food allergies. Children's food allergies are posted near the menu, including the child's full name and classroom.
(f) Post on all microwaves - warning. OKDHS Publication No. 97-27, Microwave Warning, is posted. However, the program may modify the publication or develop a document, provided the information remains the same or is exceeded. When the program shares the facility, the posting is only required on microwaves used for children's food. Item is paper only.
(g) Post near sinks – hand washing procedures. The program posts OKDHS Publication No. 14-02 – Hand Washing Procedures Using Paper Towels or OKDHS Publication No. 14-03 – Hand Washing Procedures Using Mechanical Hand Dryers, where individuals can read the publication during hand washing. However, the program may modify the publication or develop a document, provided procedures remain the same or are exceeded.
(h) Post in diaper changing areas - procedures. The program posts OKDHS Publication No. 14-04 - Diaper Changing Procedures, where individuals can read the publication while changing diapers. However, the program may modify the publication or develop a document, provided procedures remain the same or are exceeded. Item is paper only.
(i) Post in classrooms. Items are posted where personnel and parents can read the items, unless the requirements specifically state otherwise. Two or more classrooms may share the posted items when the classrooms are next to each other and are divided by low height walls or barriers and the items can be read from each classroom.
(1) Program information and emergency numbers. The program posts duplicate items in a prominent location for personnel, per (d) of this Section. Items are paper only.
(2) First aid kits, emergency supply kits, and fire extinguishers. The location of kits and fire extinguishers are posted. Items are paper only.
(3) Evacuation routes. A floor plan with primary and secondary evacuation routes from the classroom(s) is posted. Routes are not combined with other posted items, except for program information, emergency numbers, and locations of first aid kits, emergency supply kits, and fire extinguishers, per (1) and (2) of this subsection. Items are paper only.
(4) Ratios and group sizes. The applicable program-type ratios and group sizes, per OAC 340 Appendix GG - Ratios and Group Sizes are posted.
(5) Daily classroom schedule. The program posts a schedule with the required content, per OAC 340:110-3-289(b). Classrooms may share this item when the schedule is applicable to each classroom.
(6) Weekly lesson plans. The program posts lesson plans with the dates and required content, per OAC 340:110-3-289(d). Classrooms may only share this item when the lesson plan is applicable to each classroom.
(7) Allergies. The program posts children's food and life-threatening allergies, including the child's full name, and location of any life-threatening condition medications. The item is posted in a location or manner protecting confidentiality, such as with a cover sheet, unless a waiver release is obtained by the parent. Item is paper only.
INSTRUCTIONS TO STAFF 340:110-3-281.1 [REVOKED 06-01-22]
