Library: Policy
340:2-11-119. Vehicle travel reimbursement
Revised 4-28-22
(a) Vehicle selection. • 1 Oklahoma Human Services (OKDHS) employees seek the least expensive travel option when planning work-related travel, per Section 85.45l of Title 74 of the Oklahoma Statutes. OKDHS employees are required to seek the use of OKDHS vehicles as a cost-saving measure when feasible.
(b) Privately-owned vehicles.
(1) An employee or non‑employee is reimbursed for the use of a privately-owned vehicle at the authorized rate regardless of the number of persons transported. • 2
(2) Privately-owned vehicle travel reimbursement must not exceed the Global Positioning System (GPS) mileage for work-related travel.
(A) Vicinity travel claimed on official business is based on actual odometer readings.
(B) Any non-business mileage is deducted prior to reimbursement.
(3) An employee or non-employee traveling on official business using a privately-owned vehicle is reimbursed for the actual number of miles traveled, from the official duty station to the first official call, subsequent official calls, and return to the official duty station.
(A) An employee or non-employee may claim reimbursement for transportation from his or her home to the first official call, subsequent official calls, and back to his or her home, based on actual miles traveled, not to exceed the mileage as calculated from his or her official duty station.
(B) An employee or non-employee returning to a destination, other than the original starting point, must have supervisory approval and provide justification.
(C) On-call staff may claim travel reimbursement from home, as his or her official duty station, to any official call and return home on weekends, holidays, or when an occurrence is other than his or her regularly scheduled work hours.
Revised 9-15-22
1. Oklahoma Human Services (OKDHS) employees consider vehicle selection in the most cost-effective order beginning with:
(A) An OKDHS fleet vehicle;
(B) the Office of Management and Enterprise Services motor pool;
(C) Enterprise Rent-A-Car lease vehicle; or
(D) his or her own private vehicle.
2. OKDHS uses the applicable mileage reimbursement rate approved by the Office of Management and Enterprise Services.
