Library: Policy
340:2-21-15. Requests for records
Revised 7-1-06
The Oklahoma Department of Human Services (OKDHS) maintains public records and makes them available for inspection. • 1
- (1) Requirements for persons requesting records. A person requesting information completes Form 23RM023, Request to Review and/or Copy Records, to review, search, or copy OKDHS records. Use of any information concerning any public assistance applicant or recipient, for publication, commercial, or political purpose constitutes a felony. [56 O.S. §183]
- (2) Requests by attorneys. Attorneys in formal litigation involving OKDHS must go through the OKDHS Legal Division for information. Prior to any official legal action involving OKDHS, an attorney may obtain records through the Open Records Act in the same manner as any other request.
- (3) Requests for employee income information. All requests for employee income verification are referred to the OKDHS Finance Division, Payroll Unit.
- (4) Requests for OKDHS vendor or provider payment information. All requests for OKDHS vendor or provider payment information are referred to the OKDHS Finance Division, Claims Auditing Unit.
1. (a) The Oklahoma Department of Human Services (OKDHS) Open Records Section within the Support Services Division (SSD) Departmental Services Unit (DSU) is the Open Records coordinator.
(b) The person administratively responsible for each OKDHS office designates a public records officer (PRO) and an alternate. Written notification of the name and telephone number of the PRO and alternate is submitted to the Open Records coordinator.
(c) The PRO or alternate:
(1) assists the public in the inspection and copying of records;
(2) has authority to release information within the guidelines of the rules and regulations of OKDHS and the Open Records Act;
(3) collects required search and copy fees [OAC 340:2-21-16];
(4) is available during regular business hours; and
(5) may contact the open records coordinator for technical assistance or advice.
