Library: Policy

340:2-35-6. Reimbursement for mileage and necessary expenses

Issued 6-11-01

      Reimbursement for mileage and necessary expenses may be made to volunteers who provide transportation to clients.  Volunteers may not be a relative of the client.  The SoonerRide transportation services through the Oklahoma Health Care Authority provides the majority of transportation needs for DHS clients.  Clients not eligible for SoonerRide services, may be eligible for transportation by DHS volunteers.   • 1 & 2

INSTRUCTIONS TO STAFF 340:2-35-6

1. Persons considered a relative of the client are spouse, parent, mother-in-law, father-in-law, son, son-in-law, daughter, daughter-in-law, sister, sister-in-law, brother, brother-in-law, aunt, uncle, nephew, niece, cousin, or any person denoted by the prefixes of grand, great, or step.

2. (a) Reimbursement is made at the current mileage rate in accordance with the DHS guidelines.

3. (b) All claims for volunteer mileage reimbursement are filed on Form ADM-6, Travel Claim.  

• (c) Transportation for social services for income eligible clients and information and referral (I & R) services is funded from Title XX.  Form ADM-6 (new form number 10AD006E) must include the client's name and case number along with the date of travel.  It must be designated "Volunteer - Title XX" under "Nature of Official Business."

• (d) I & R services may be provided on a short-term basis, not to exceed 90 days, to clients who are in need of services but who do not have active cases or who may not meet income standards for Title XX.  These claims are identified as I & R on Form ADM-6 (new form number 10AD006E).

• (e) Students may be approved as DHS volunteers and, as such, can be reimbursed for mileage.  However, students in practicum placements under DHS services cannot be considered as volunteers but can be reimbursed for mileage.