Library: Policy
340:2-5-66. Hearing summary
Revised 9-15-14
(a) As soon as a request for a hearing is received:
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(1) in cases involving services through Developmental Disabilities Services, a programs manager prepares Oklahoma Department of Human Services (DHS) Form 13MP002E, Hearing Summary; and
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(2) in other cases, the local staff member responsible for the case prepares Form 13MP002E. • 1 The supervisor of the local staff member is responsible for review of the Form 13MP002E for completeness and for pertinence to the point(s) at issue.
(b) The six areas covered in the hearing summary are:
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(1) the type of decision, action, or inaction on the part of the local office that is the subject of the hearing request;
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(2) nature of client's complaint;
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(3) point at issue, exactly what the client is appealing;
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(4) chronological summary of pertinent events and evidence leading to the action or inaction;
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(5) policy including:
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(A) verbatim quotations from the manual regarding the policy on which the decision was based; or
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(B) copies of applicable policy with the pertinent portions marked; and
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(6) documents and other evidence that supports the decision being appealed and that the local office intends to introduce at the hearing.
(c) A copy of Form 13MP002E is delivered to the client no later than the fifth business day before the hearing.
Revised 9-15-14
1.(a) In some instances, the local office decision being appealed was based in whole or in part on information obtained by another unit.When this is the situation, the local office incorporates the information so obtained into the hearing summary in the same manner information obtained by the local office is incorporated into the summary.
(b) The supervisor of the local staff member is responsible for review of the hearing summary for completeness and for pertinence to the point(s) at issue.
