Personally Identifiable Data Notice

The following information is provided to the public pursuant to the requirements of 74 O.S. § 3106.4(C).

Voter Information

The State Election Board and County Election Boards are required by law to collect certain personally identifiable data as part of the processes and procedures related to voter registration. (See 26 O.S. § 4-112.)

Personally identifiable data the Election Board is required to collect for voter registration include:

1. The applicant's full name and date of birth, county, place of residence, and mailing address.

2. Political party affiliation, if any.

3. The applicant's Oklahoma driver license or identification card number, or the last four digits of the applicant's social security number if the applicant does not have a valid Oklahoma driver license or identification card.

4. A handwritten signature for the applicant’s oath of eligibility.

Voter registration records also include a unique voter identification number assigned by the Election Board, a voter's precinct number, school district, technology center district, municipality, county, date of registration, and election dates/method of voting.

By law, most voter registration information is considered a public record and is available to the general public. Additionally, voter registration data may be shared with election officials in other states. Pursuant to federal law, the source of a voter registration application (e.g., a voter registration agency where the voter submitted an application) is not a public record. Pursuant to state law, driver license, state identification card, and social security numbers are not public records.

Physical copies of voter registration applications are stored at county election boards. Voter registration data are stored in an encrypted database on a secure State Election Board server.

Voter registration records are considered public records under the Oklahoma Open Records Act [51 O.S., §§ 24A.1 – 24A.31].

Voter records can be accessed through the OK Voter Portal (date of birth required), the OK Election Data Warehouse (registration required), or by contacting the voter’s County Election Board or State Election Board. Sufficient information must be supplied to county and state employees to make a match in the system.

Voter Privacy Programs

While voter information is public information under the Oklahoma Open Records Act, certain voters may qualify to be removed from the public record. You will find more information on our Voter Privacy Programs page.

Candidate Information

The State Election Board and County Election Boards are required by law to collect certain personally identifiable data from candidates for office. (See 26 O.S. § 5-111.) By law, all information provided by a candidate on a Declaration of Candidacy – except a candidate’s residence address and mailing address – is considered a public record.

Personally identifiable data the Election Board is required to collect from candidates include:

1. The name of the candidate as it shall appear on the ballot.

2. The legal name of the candidate.

3. The candidate's place of residence and mailing address.*

4. The name of the office sought.

5. The candidate's date of birth.

6. The party affiliation of the candidate seeking political party nomination.

7. The precinct and county wherein the candidate is a registered voter.

8. A voter registration verification form obtained from the Election Board.

8. A handwritten signature on the candidate’s oath swearing or affirming that he or she is qualified for the office sought.

10. The candidate's criminal history, if any.

11. OPTIONAL: A telephone number, email address and website address, if provided by the candidate.

Declarations of Candidacy filed with the Secretary of the State Election Board are physically stored at the State Election Board and may be provided upon request with the candidate’s residence address and mailing address redacted. Declarations of Candidacy filed with the secretary of a county election board are physically stored at that county election board and may be provided upon request with the candidate’s residence address and mailing address redacted.

^{*The address of residence and the mailing address of a candidate provided on a Declaration of Candidacy shall be verified by the secretary of the election board with whom the Declaration was filed and shall be kept confidential; provided, however, such address information shall be provided to a candidate, candidate representative, or other lawful authority in anticipation of or as part of a contest of candidacy or contest of an election as provided for in this title or as part of a petition challenge as provided by law.}

Absentee Voter Information

The State Election Board and County Election Boards are required by law to collect certain personally identifiable data from voters applying for an absentee ballot. (See 26 O.S. § 14-105.)

Personally identifiable data the Election Board collects from absentee ballot applicants include:

1. Name, date of birth, Oklahoma driver's license number/state ID number or the last four digits of the applicant's Social Security number*, address of registration, mailing address for the absentee ballot, daytime phone (optional), email address (optional), and fax number (optional, for uniformed services/overseas voters only).

*State law requires voters to provide an identification number that matches the identification number provided on their voter registration record. Voters who do not know which number they used on their voter registration, may provide both. Voters who do not have an identification number on file, may apply for an absentee ballot by submitting a written request only.

2. The voter's indication of which type of absentee ballot is being requested (e.g., regular, nursing home/veteran center, physically incapacitated, caregiver for physically incapacitated person, Uniformed Services/overseas, emergency responder).

By law, a list of all persons who have requested an absentee ballot is made public at each election. Absentee ballot applications and the information provided on such applications are considered a public record. Pursuant to law, the email address of a Uniformed Services or overseas voter is not a public record.

Absentee ballot applications are physically stored by county election boards. Data from absentee ballot applications are stored in an encrypted database on a secure State Election Board server.

Questions

If you have additional questions about personally identifiable data, please contact the Public Information Officer at info@elections.ok.gov or (405) 521-2391.

Last Modified on Jun 30, 2023